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Photography Salon Submission 

The 33rd ASF Photo Salon will celebrate the delicate beauty of images of caves, cavers, and caving. Cave-related images will be printed and put on display through the conference and then at the end given to the photographers. Photographers does not need to attend the conference, however entry is restricted to ASF members.

All images must be of caves, cave-related subjects, or cave-related humour.

Internal_Cave-Nadine_Muresan-I_know_you_are_cold_but_hold_still.jpg

CATEGORIES:
1. Story
 — maximum of 20 images depicting a caving story, a certain cave or exploration/expedition; include cutlines (caption information) for each photo
2. Entrance — a photo of a cave that includes the entrance in some way
3. Life — a photo of the biology found in caves; such as bats, salamanders, troglobites, plant roots, mould, etc.
4. Cave — a photo with the main content focused around the underground environment and/or cave passage
5. Caver — a portrait of a caver, where the photo is centered on the person
6. Formations — an image of a formation or formation area; macro photography is included here
7. Humor — a funny image taken inside or outside of a cave
8. Science — focus on the scientific aspect of caves; must explain the reason behind the photo and/or the subject of the research.
9. Manipulated — a photo that is created by computer manipulation; such as removing or adding parts to an image

Entries

A maximum of 3 images per category will be accepted per photographer (Story - only one entry)

 

Images entered must not have been awarded a place in a previous ASF Conference photo competition.

 

All entries must arrive no later than December 1, 2024. Only Digital Entries will be accepted.

Digital Image requirements

Digital images are to be in a commonly used image format - JPG or PNG for example. Each file must be less than 5MB in size.

Please submit images with full file names. They must be given a file name in the following format; Category number, photographer’s name, Title (01_NadineMuresan_Into_the_Unknown.jpeg)

Entry Fee

Entry fee to be decided closer to opening of entries.

 

Entry fees will be used to print the images and to purchase prizes for each category.

Judging

Judging of each category will occur prior to convention by a panel of 3.

 

The most popular vote will be determined at the Caving in the Moonlight conference.

 

Where to send Digital Images

Entries can be submitted to Nadine Muresan via WeTransfer with an email to be confirmed shortly. Entries open mid 2024.

Photo Submission Agreement

All works entered for the competition must have permission of the rights owners for all data used in production of the entry. The copyright of all entries will remain with the authors. Entries may be reproduced for display during the 33rd ASF Conference. All reproduced entries will be credited. No further use will be made of any copies without permission. Entries may be used in Caves Australia.  No rights will be conceded to sponsors or other parties without permission of the entrants, and entrants will be free to set terms for any such use.

Entrants agree to the following:

0. Definitions

0.1 “Caving in the Moonlight” used below refers to 33rd ASF Conference Organising Committee and Australian Speleological Federation Inc, together with their members.

0.2 “ASF” used below refers to the Australian Speleological Federation, Inc.


1. Copyright and Permissions

1.1 By submitting works to this contest you confirm that for each work submitted -

    1. You alone are the author of your work and that it is your original work,

    2.You are the sole copyright holder,

    3.You have not licensed any rights in the work that conflict with the usage rights required by “Caving in the Moonlight”

    4. You have the permission of any persons in the work, or if they are under 16, the consent of their parent or guardian, to grant the usage rights required by “Caving in the Moonlight”,

    5. You have permission from the owners of property shown in the work to grant the usage rights required by “Caving in the Moonlight”,

    6. That it has not been a winning or shortlisted entry in any previous ASF conference,

    7. You will be responsible for any claim made by any third party in respect of Your entry and You fully indemnify “Caving in the Moonlight” and its sponsors in respect of all royalties, fees and any other monies owing to any person or entity by reason of Your breaching any of the foregoing.

1.2 “Caving in the Moonlight” reserves the right, in its sole discretion, to disqualify any entry that does not comply with any of the above, even after the entry is submitted.


2 Unacceptable Content

2.1 “Caving in the Moonlight” reserves the right, in its sole discretion, to disqualify any entry that contains threatening, false, misleading, abusive, harassing, libellous, defamatory, vulgar, obscene, scandalous, inflammatory, pornographic or profane content, or otherwise does not meet the competition's requirements

2.2 That contains any material that could constitute or encourage conduct which would be considered a criminal offence, give rise to civil liability, or otherwise violate any law.

2.3 You agree to fully indemnify “Caving in the Moonlight” and its sponsors in respect of all costs owing to any person or entity arising by reason of Your breaching any of the foregoing.


3. Your Copyright and Moral Rights

1. “Caving in the Moonlight” respects Your rights and does not claim copyright for works You submit to this contest, You will retain full copyright in each entry.

2. In addition your moral rights are respected. Whenever Your work is published by “Caving in the Moonlight” You will be credited. Failure to publish a credit due to error or oversight shall not be deemed a breach of this

condition.


4. Use of works

4.1 By entering this contest You agree that any work You submit may be used by “Caving in the Moonlight” solely

for marketing and promotional purposes of this contest or future contests and no other purpose, these uses include;

    1. judging the competition,

    2. displaying the entries to promote the competition,

    3. displaying the entries at the conference

    4. cropping and re-sizing the work may be necessary to fit pre-defined formats to promote the competition,

4.2 You hereby grant “Caving in the Moonlight”" a non-exclusive, royalty-free licence in each Entry throughout the world in all media for the uses described in 4.1 above for 10 years following the date of announcement of the winners.

4.3 You acknowledge your responsibility for protecting your Entry against misuse by third parties, by such means as the insertion of a watermark, for example, and by embedding ownership metadata. “Caving in the Moonlight” and its Partners can assume no responsibility and are not liable for any misuse of your work by third parties. The organizer will make sure metadata is not stripped from displayed entries The visual display or entries to facilitate conference participants judging of the People’s Choice award will have metadata removed but will be protected from copying.

4.4 Should any uses of the work beyond those needed to promote the contest arise You will be contacted and given the opportunity to negotiate any such usage with the parties concerned independently of the competition.

The ASF and “Caving in the Moonlight” support the artists Bill of Rights

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